Event & Tradeshow Coordinator

Job Description

Eurofins Lancaster Laboratories is seeking an Event & Tradeshow Coordinator to support the Biopharma Product Testing and Medical Device Testing business groups. Reporting to the Marketing Director, this individual will play a key role in planning, coordinating, and executing tradeshows, webinars, meetings, and marketing events throughout North America.

The Event & Tradeshow Coordinator will collaborate closely with marketing team members, business development professionals, and scientific subject matter experts to ensure successful event execution from initial planning through post-event reporting. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple projects in a fast-paced environment.

Responsibilities Include

• Coordinate and execute tradeshows, conferences, meetings, and marketing events from planning through completion.

• Manage event schedules, budgets, contracts, and timelines to ensure successful execution and return on investment.

• Coordinate tradeshow logistics, including booth reservations, exhibitor registrations, hotel accommodations, promotional materials, shipping, and on-site support.

• Plan and support webinars, seminars, sales meetings, leadership meetings, and other corporate events.

• Coordinate venue selection, catering, furniture rentals, audiovisual requirements, and event setup needs.

• Serve as the primary point of contact for event logistics and vendor coordination.

• Work closely with internal stakeholders, subject matter experts, and business development teams to support event planning and execution.

• Partner with the marketing team to develop and execute promotional campaigns that drive event attendance and engagement.

• Manage webinar logistics, including scheduling, speaker coordination, attendee communications, and post-event reporting.

• Support lead capture and lead management efforts associated with tradeshows, webinars, and marketing events.

• Track event expenses and ensure activities remain within approved budgets.

• Compile and analyze post-event metrics and reporting to evaluate event performance and identify opportunities for improvement.

• Provide on-site event support, including setup, attendee assistance, and event breakdown as needed.

• Perform additional marketing and event-related projects as assigned.

• Conduct all activities in a safe, efficient, and professional manner.

Qualifications

Minimum Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration, Event Management, or a related field; or equivalent directly related experience.

• Minimum of two years of experience coordinating tradeshows, conferences, events, or marketing programs.

• Strong project management, organizational, and multitasking skills.

• Excellent written and verbal communication skills.

• Ability to manage multiple deadlines and priorities simultaneously.

• Experience coordinating vendors, contracts, and event logistics.

• Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Outlook.

• Must reside within commuting distance of Lancaster, PA.

• Authorization to work in the United States indefinitely without restriction or sponsorship.

Preferred Qualifications

• Experience supporting B2B marketing events and tradeshows.

• Familiarity with webinar platforms and virtual event technologies.

• Experience managing event budgets and post-event analytics.

• Background working within a scientific, healthcare, pharmaceutical, or technical organization.

Additional Information

This is a full-time position working Monday through Friday, 8am to 5pm , with additional hours as needed to support events and business activities.

Candidates currently living within commuting distance of Lancaster, PA are encouraged to apply.

Benefits

• Comprehensive medical, dental, and vision coverage

• Life and disability insurance

• 401(k) with company match

• Paid vacation and company holidays

• Opportunities for professional growth and development

• Collaborative and innovative work environment

Join Eurofins and help create exceptional event experiences that connect clients, industry leaders, and scientific experts while supporting our mission of making the world a safer and healthier place

Eurofins USA BioPharma Services is a Disabled and Veteran Equal Employment Opportunity employer.